PRIVACY NOTICE

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VERSION DATE: October 1, 2026

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This privacy policy explains how CiNTL Pharma B.V. collects and uses personal data when you visit www.cintlpharma.com, contact us, request a proposal, apply for a job or subscribe to our updates. We process personal data in line with the EU General Data Protection Regulation (GDPR) and Dutch law.

 

1. Who we are

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CiNTL Pharma B.V. is the controller of the personal data described in this policy. This means we decide why and how your data is used.

• Company: CiNTL Pharma B.V.

• Registered address: Utrecht Science Park, Universiteitsweg 101, 3584 CG Utrecht, the Netherlands

• Chamber of Commerce (KvK) number: 92792758

• Privacy contact: info@cintlpharma.com

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Our privacy contact handles all questions and requests about personal data.

 

2. What this policy covers

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This policy applies to visitors of our website, people who contact us, prospective and existing clients and partners, investigators, suppliers, job applicants and newsletter subscribers. It does not cover data we process on behalf of sponsors in clinical trials; that is governed by separate agreements and study documents.

 

3. Personal data we collect

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We collect data you give us and data collected automatically when you use our website.

Data you give us

• Contact and proposal requests: name, job title, company, email address, phone number, country and the details of your request, for example through our Request for Proposal form, our contact form or by email.

• Partner, investigator and supplier enquiries: name, organisation, contact details and information about your services or site.

• Job applications: name, contact details, CV, cover letter, work history, education and any other information you include in your application.

• Newsletter and updates: name and email address.

Data collected automatically

• Website usage data: IP address, browser and device type, pages visited, time and date of your visit and how you arrived at our site. We collect this through cookies and similar technologies, as described in section 8.

Please do not send us health information. Our website forms are not intended for medical or patient information. If you are a patient or study participant, please contact the study site or your doctor directly.

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4. Why we use your data and our legal basis

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We only use personal data when we have a legal basis under Article 6 of the GDPR.

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Where we rely on legitimate interest, we have weighed our interests against your rights. You can object at any time (see section 10).

You do not have to give us personal data. However, we need your name and contact details to answer your request or assess your application.

 

5. Who we share your data with

We do not sell your personal data. We share it only with service providers who help us run our business. They act as our processors under a data processing agreement and may only use your data on our instructions.

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We may also share data with our professional advisers, such as lawyers and accountants, or with authorities when the law requires it.

 

6. International transfers

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Some of our service providers process data outside the European Economic Area (EEA), for example in the United States or Israel. We only allow this when your data is properly protected, through:

• an adequacy decision of the European Commission, such as for Israel, or for US companies certified under the EU-US Data Privacy Framework; or

• the European Commission's Standard Contractual Clauses, with additional safeguards where needed.

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You can ask our privacy contact for more information about these safeguards.

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7. How long we keep your data

 

​We keep personal data only as long as needed for the purpose it was collected for, or as long as the law requires.

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After these periods, we delete or anonymise the data.

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8. Cookies and similar technologies

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Cookies are small files stored on your device when you visit a website. We use the following types:

• Strictly necessary cookies. These are needed for the website to work and to remember your cookie choices. They do not require consent.

• Analytics cookies. We use Google Analytics to understand how visitors use our site, so we can improve it. We only place these cookies after you agree in our cookie banner.

When you first visit our site, our cookie banner asks for your consent to non-essential cookies. You can change or withdraw your consent at any time through the cookie settings link at the bottom of our website. You can also block or delete cookies in your browser, but some parts of the site may then not work properly.

 

9. Newsletter and marketing emails

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We only send our newsletter if you have subscribed. You can unsubscribe at any time with the link at the bottom of each email, or by contacting our privacy contact. After you unsubscribe, we may still send you emails that relate directly to an ongoing business relationship or request, such as a proposal you asked for.

 

10. Your rights

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Under the GDPR you have the right to:

• Access the personal data we hold about you and receive a copy.

• Rectification of data that is inaccurate or incomplete.

• Erasure of your data in certain circumstances.

• Restriction of processing in certain circumstances.

• Object to processing based on our legitimate interest, and to direct marketing at any time.

• Data portability: receive data you gave us in a structured, machine-readable format, or have it sent to another organisation.

• Withdraw consent at any time, where we rely on consent. This does not affect processing that took place before you withdrew it.

To use any of these rights, email info@cintlpharma.com. We will respond within one month. We may ask you to confirm your identity before we act on your request. In some cases the law allows or requires us to refuse a request; if so, we will explain why.

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11. Complaints

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If you are unhappy with how we handle your data, please contact us first so we can try to resolve it. You also have the right to lodge a complaint with a data protection authority. In the Netherlands this is the Autoriteit Persoonsgegevens (autoriteitpersoonsgegevens.nl). If you live in another EU country, you can also complain to the authority in your country.

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12. Security and automated decisions

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We take appropriate technical and organisational measures to protect your data against loss, misuse and unauthorised access. These include access controls, secure connections (HTTPS) and agreements with our service providers.

We do not use automated decision-making or profiling that has legal or similarly significant effects on you.

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13. Links to other websites

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Our website contains links to other websites and social media platforms, such as LinkedIn and X. We are not responsible for their privacy practices. Please read their privacy policies before sharing personal data with them.

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14. Changes to this policy

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We may update this policy when our services or the law change. The "Last updated" date at the top shows when it was last revised. If we make significant changes, we will make this clear on our website.

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15. Contact us

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For questions about this policy or about how we handle your personal data, contact:

CiNTL Pharma B.V.
Utrecht Science Park

Universiteitsweg 101

3584 CG Utrecht

The Netherlands

Email: info@cintlpharma.com

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